Regular Council Meeting

BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum.

BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on July 22, 2025, as circulated.

BE IT RESOLVED THAT: Council do now hold a Statutory Public Meeting pursuant to the Planning Act, R.S.O. 1990, c. P.13, to consider the following application(s): Official Plan Amendment OPA2-25 and associated Zoning By-law Amendment Z4-25 by applicant/owner Charlotte Lewington and Hugh Handy on behalf of owner 1379422 Ontario Inc. c/o Andrew Wildeboer for property location 101089 10 Sideroad; Part of Lot 11, Concession 9.

BE IT RESOLVED THAT: Council do hereby adjourn the Public Meeting and resume regular business.

BE IT RESOLVED THAT: The 2024 audited Operating Fund Surplus of $123,234 be applied to the following purposes in 2025: 1. Addition to the Fleet Reserve $ 40,000 2. Addition to the Future GVCC Debt Payments Reserve $ 40,000 3. Addition to the Tax Rate Stabilization Reserve $ 43,234

BE IT RESOLVED THAT: the Treasurer’s July 31 Budget Variance Report be received.

BE IT RESOLVED THAT: Council receives the Staff Report titled Capital Project Update dated Aug 15, 2025, for general information

BE IT RESOLVED THAT: That Council receive the Status Update, Clerk’s Department Projects staff report dated August 18, 2025, for information.

BE IT RESOLVED THAT: a Closed Meeting of Council be held pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reason(s): 16.1 Adoption of Closed Meeting Minutes 16.2 Ontario Superior Court of Justice - Minutes of Settlement Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board 16.3 Ontario Superior Court of Justice Court File No. CV-24-00000315-0000 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board 16.4 Human Resource Matters - Recruitment Personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations

BE IT RESOLVED THAT: Council do hereby resume regular business in open session. Staff instructed in accordance with Closed Meeting discussions.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on August 26, 2025, and that it be given the necessary readings and be passed and numbered 30-2025.

BE IT RESOLVED THAT: Council do now adjourn to meet again for the Regular Council Meeting on Tuesday, September 9, 2025, and the Special Council Meeting on Wednesday, September 17, 2025, at 4:30 p.m., or at the call of the Chair.