Regular Council Meeting

BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum.

BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on December 9, 2025, as circulated.

BE IT RESOLVED THAT: Council do now hold a Statutory Public Meeting pursuant to the Planning Act, R.S.O. 1990, c. P.13, to consider the following application(s): Zoning By-Law Amendment Application Z5-25 by applicant/owner Ken DeGrace for property location 072574 10th Line, Concession 10, Part Lots 19 and 20.

BE IT RESOLVED THAT: Council do hereby adjourn the Public Meeting and resume regular business.

BE IT RESOLVED THAT: Planning Act Decision – Zoning By-Law Amendment Z5-25; 072574 10th Line staff report dated January 8, 2026, be received; And further that Council concur with considering the decision on the Zoning By-Law Amendment application at the January 27, 2026 Council Meeting.

BE IT RESOLVED THAT: Consultant Planning Report dated January 21, 2026, Zoning By-law Amendment Application Z5-25, 072574 10th Line, Concession 10, Part Lots 19 and 20, be received; and That Council approve Zoning By-law Amendment Application Z5-25 to rezone the lands from Agricultural (A) Zone to Rural Residential Exception Forty-Six (RR-46) Zone and Agricultural Exception Nineteen (A-19) Zone, as presented in draft as Attachment 6 to the report.

BE IT RESOLVED THAT: Consultant Planning Report dated January 21, 2026, for Official Plan Amendment Application OPA2-25, for the property located at 101055 10 Sideroad, Concession 9, West Part of Lot 11, Part 1 on Plan 7R-6906 be received; and That Council adopt Official Plan Amendment Number 11 with respect to application file OPA2-25; and Further that staff be directed to submit the required documentation to the County of Dufferin for approval in accordance with the requirements of the Planning Act.

BE IT RESOLVED THAT: The 2025 Capital Project Western Star Plow Truck #705 Deficit of $12,947.68 be allowed to be taken from Fleet Reserve: Approved Budget from Fleet Reserve $ 400,000 Additional Funds to be taken from Fleet Reserve $ 12,947.68 Total Cost of Truck to be taken from Fleet Reserve $ 412,947.68

BE IT RESOLVED THAT: Council receives the report titled Sole Source Procurement of Calcium Chloride and Grass Cutting for 2026 and option for 2027. AND FURTHER THAT: Council approves the purchasing of Calcium Chloride from Da-lee and the grass cutting services from Nind Yard Works for the year of 2026 with an additional option for 2027.

BE IT RESOLVED THAT: Council receives the Staff Report titled Capital Project Update dated January 9, 2026, for general information.

BE IT RESOLVED THAT: Council receives the report Annual Indexing of Development Charges for information.

BE IT RESOLVED THAT: Council receive the report titled Winter Control 2025-2026 Challenges and Pressures for information.

BE IT RESOLVED THAT: Council receives the report Open Building Permit List 2011 -2025 for information.

BE IT RESOLVED THAT: the Municipal Law Enforcement Services Update staff report dated January 26, 2026 be received; and THAT Council appoint Municipal Support Services Inc. as By-Law Enforcement Officers for the Corporation of the Township of East Garafraxa, effective February 1, 2026, for a term of two (2) years, with the option of an extension, subject to the terms of the agreement; and THAT Council authorize the Mayor and Clerk to execute the necessary agreement.

BE IT RESOLVED THAT: Further to Council resolution dated October 28, 2025, granting the Hillsburgh Snow Roamers Snowmobile Club permission to operate a section of trail on portions of Township road allowance and/or Township-owned property for the 2025–2026 winter season; and Whereas the Hillsburgh Snow Roamers Snowmobile Club have submitted a revised trail route; Council hereby grants permission for the revised trail sections as provided in the resubmission dated December 2025; and That staff be directed to execute the Memorandum of Understanding and be delegated authority to approve future requests.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2026, and that it be given the necessary readings and be passed and numbered 1-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to provide for the levy and collection of rates or levies required for the Township of East Garafraxa for the interim levy for the year 2026 and to provide for the mailing of notices demanding payment of taxes for the interim levy for the year 2026, and that it be given the necessary readings and be passed and numbered 2-2026.

Leave be given to introduce a by-law, being a By-law to further amend Zoning Bylaw 60-2004, as amended, to rezone the lands described as 072574 10th Line, Concession 10, Parts 19 & 20, Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 3-2026.

be given to introduce a by-law, being a By-Law for the adoption of an amendment to the Official Plan for the Corporation of the Township of East Garafraxa (Official Plan Amendment Number 11), and that it be given the necessary readings and be passed and numbered 4-2026.

be given to introduce a by-law, being a By-Law to authorize the execution of an agreement for Municipal Law Enforcement Services and to appoint a Municipal By-Law Enforcement Officer, and that it be given the necessary readings and be passed and numbered 5-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on January 27, 2026, and that it be given the necessary readings and be passed and numbered 6-2026.

BE IT RESOLVED THAT: Council do now adjourn to meet again for the 2026 Budget Meeting on Wednesday, January 28, 2026, at 4:30 p.m., and the Regular Council Meeting on Tuesday, February 10, 2026, at 2:00 p.m., or at the call of the Chair.

BE IT RESOLVED THAT: The 2025 Capital Project Western Star Plow Truck #705 Deficit of $12,947.68 be allowed to be taken from Fleet Reserve: 1. Approved Budget from Fleet Reserve $ 400,000 2. Additional Funds to be taken from Fleet Reserve $ 12,947.68 3. Total Cost of Truck to be taken from Fleet Reserve $412,947.68

Leave be given to introduce a by-law, being a By-Law for the adoption of an amendment to the Official Plan for the Corporation of the Township of East Garafraxa (Official Plan Amendment Number 11), and that it be given the necessary readings and be passed and numbered 4-2026.

Leave be given to introduce a by-law, being a By-Law to authorize the execution of an agreement for Municipal Law Enforcement Services and to appoint a Municipal By-Law Enforcement Officer, and that it be given the necessary readings and be passed and numbered 5-2026.