Regular Council Meeting

BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum.

BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on May 26, 2026, as circulated.

BE IT RESOLVED THAT: the Council of the Township of East Garafraxa adopts the proposed New Official Plan (June 2026), as amended, as included in the revised presentation and as follows: removal of section 7.1.5 c) with respect to the 120m lot frontage; replace the word “shall” with “may” in sections 5.2.4 c) and 7.1.5 j) with respect to hydrogeological assessment; AND THAT: the Clerk is hereby authorized and directed to give Notice of Adoption in accordance with the Planning Act; AND THAT: the Clerk be directed to forward the adopted New Official Plan, along with all required supporting documentation and records of public consultation, to the County of Dufferin for final approval.

BE IT RESOLVED THAT: Council supports the nomination of Chris Gerrits as the member representative for the municipal group consisting of Dufferin County, Township of East Garafraxa, Township of Amaranth, Town of Orangeville, Town of Mono, Simcoe County and Township of Adjala-Tosorontio on the CTC Source Protection Committee for a five-year term commencing upon appointment by the Credit Valley Source Protection Authority; And further that staff be directed to provide confirmation of Council’s support to the Credit Valley Conservation Authority prior to the July 7, 2026 submission deadline.

BE IT RESOLVED THAT: Council receive for information the report “Proposed Amendments under s.34 of the Clean Water Act” AND THAT: pursuant to the requirements under s.34 of the Clean Water Act, 2006, outlined in the Credit Valley Source Protection Authority’s correspondence of June 5, 2026, the Council endorse amendments to source protection plans and assessment reports listed in this report, to incorporate the recent technical work completed for Orangeville-Mono water budget update and addition of New Municipal Supply Well 13 to the Orangeville drinking water system. And THAT: a copy of this resolution be provided to the Credit Valley, Grand River and Nottawasaga Valley Source Protection Authorities no later July 15, 2026.

BE IT RESOLVED THAT: Council find for information the 2026 Asset Management Plan. AND THAT: Council approve the 2026 Asset Management Plan as written.

BE IT RESOLVED THAT: Council receives the report titled “Purchase of Plow Truck and Accessories” Dated June 5, 2026; AND THAT: Council approve the Purchasing of a 2027 F450 from Wayne Pitman Ford at a cost of approximately $69,979. The purchase of a Plow blade and poly salter from Ed Stewart’s Garage & Equipment Ltd. at a cost of approximately $29,335. And the purchase of a custom-built dump box from EloQuip ltd. at a cost of approximately $24,576; AND FURTHER THAT: The funds be taken from the Development Charges Reserve in the amount of $50,000, and from the Fleet Reserves in the amount of up to $80,000.

BE IT RESOLVED THAT: The By-law for 2026 Long Term Capital loan for Culvert #005 from Infrastructure Ontario $750,000 be approved, and THAT Council authorize the amount of $468,575 be taken from the OCIF/CCBF reserves be approved.

BE IT RESOLVED THAT: The By-law for 2026 Long Term Capital loan for two Fleet items (Motor Grader & Snowplow Truck) from Infrastructure Ontario for $740,000 be approved; and THAT Council authorize the amount of $400,000 to be taken from the Township Fleet reserve.

BE IT RESOLVED THAT: BE IT RESOLVED THAT: Council receive this report and adopt the draft Property Tax Billing Collection Policy.

BE IT RESOLVED THAT: The Consultant Planning Report dated June 18, 2026, Consent Application B6-26 and Zoning By-law Amendment Application Z5-26, 431374 19th Line, East Part Lot 8, Concession 19, be received; AND THAT Consent Application B6-26 be approved, subject to conditions outlined in staff memo dated June 18, 2026; AND THAT Zoning By-law Amendment Application Z5-26 be approved and the enacting Bylaw, as presented in draft as Attachment 5 to this report, be brought forward to Council for adoption at a later dated.

BE IT RESOLVED THAT: the Consultant Planning Report dated June 16, 2026, and the corresponding Staff Memo dated June 16, 2026, be received; And further that Consent Application B6-26 by Van Harten Surveying lnc. c/o Hailey Keast on behalf of owner 856063 Ontario lnc c/o Tom Dolson to sever a surplus farm dwelling severance of approximately 1.07 ha (2.64 ac) from 431374 19th Line, East Part Lot 8, Concession 19, be approved subject to following conditions: Payment of any property taxes, as of the date of the issuance of the Certificate of Official, with respect to the property that is subject to the application. Zoning By-Law Amendment required for the served and retained lands. Demotion of the existing barn on the retained parcel. Minimum Distance Separation (MDS) assessment will be required to confirm compliance with MDS 1. Entrance Approval/Opinion for the existing entrances as shown on the submitted severance sketch dated March 18, 2026. The owner shall obtain emergency numbers from the County of Dufferin for any existing entrances that have not already been assigned an emergency number. Conservation Authority Approval for the severed and retained parcels. Reference Plan; Digital and Paper formats required for the severed and retained parcels. A copy of the draft plan shall be circulated to the Township for review prior to registration. Consent Agreement to be registered on title on the severed and retained parcels. Consent Agreement to include requirement for fencing arou

BE IT RESOLVED THAT: Council receive the Closed Meeting Investigator Services report dated June 2, 2026; and That Council direct staff to take the necessary steps to transition the Township's Closed Meeting Investigator services to the Ontario Ombudsman effective January 1, 2027, upon the expiry of the current Local Authority Services (LAS) program participation.

BE IT RESOLVED THAT: staff report Integrity Commissioner Joint Recruitment dated June 15, 2026, be received; AND THAT staff be directed to proceed with a joint recruitment process for a new Integrity Commissioner to be appointed effective January 2027; AND THAT the Clerk be authorized to negotiate an agreement with the preferred candidate and bring a recommendation forward to Council for consideration and appointment.

BE IT RESOLVED THAT: Council receive staff report Joint Compliance Audit Committee, 2026 Municipal and School Board Elections dated June 16, 2026; AND THAT Council approve the establishment of a Joint Compliance Audit Committee for the 2026-2030 term and delegate authority to the Clerk to appoint members in accordance with the approved Terms of Reference; AND FURTHER THAT Council adopt the by-law to establish a Joint Compliance Audit Committee.

BE IT RESOLVED THAT: Council do hereby support the Grand Valley Santa Claus Parade Committee request for the 2026 Grand Valley Santa Claus parade in the amount of $300.00.

BE IT RESOLVED THAT: a Closed Meeting of Council be held pursuant to Section 239 of the Municipal Act, 2001, as amended, with respect to the following matters(s): 16.1 Adoption of Closed Meeting Minutes 16.2 Human Resources Matters/Recruitment Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations 16.3 Grand Valley and District Community Centre Board Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

BE IT RESOLVED THAT: Council do hereby resume regular business in open session. Staff and Township Solicitor instructed in accordance with Closed Meeting discussions.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law for the adoption of the Official Plan for the Corporation of the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 27-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to amend Zoning By-law 60-2004, as amended, for the lands municipally known as 101055 10 Sideroad, within the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 28-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to authorize a Joint Compliance Audit Committee, and that it be given the necessary readings and be passed and numbered 29-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to provide for the appointment of a Clerk and Acting Deputy Clerk for the Corporation of the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 30-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to provide for the appointment of a Treasurer and Deputy Treasurer for the Corporation of the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 31-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to amend By-Law 5-2026 to authorize the execution of an agreement for Municipal Law Enforcement Services and to appoint Municipal By-Law Enforcement Officers, and that it be given the necessary readings and be passed and numbered 32-2026.

BE IT RESOLVED THAT: Leave be given introduce a by-Law, being a by-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation ("OILC") for Financing of certain capital work(s) of the Corporation of the Township of Township of East Garafraxa (the Municipality); and to authorize long-term borrowing for such capital work(s) through the issue of the debentures to OILC, and that it be give the necessary readings and be passed and numbered 33-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing of certain capital work(s) the Corporation of the Township of East Garafraxa (the “Municipality”); to authorize temporary borrowing from OILC to meet expenditures in connection with such capital work(s); and to authorize long-term borrowing for such capital work(s) through the issue of debentures to OILC, and that it be given the necessary readings and be passed and numbered 34-2026.

BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on June 23, 2026, and that it be given the necessary readings and be passed and numbered 35-2026.

BE IT RESOLVED THAT: Council do now adjourn to meet again for the Regular Council Meeting on Tuesday, July 28, 2026 at 4:00 p.m., or at the call of the Chair.

BE IT RESOLVED THAT: the Council of the Township of East Garafraxa adopts the proposed New Official Plan (June 2026), as amended, as included in the revised presentation and as follows: 1. removal of section 7.1.5 c) with respect to the 120m lot frontage; 2. replace the word “shall” with “may” in sections 5.2.4 c) and 7.1.5 j) with respect to hydrogeological assessment; AND THAT: the Clerk is hereby authorized and directed to give Notice of Adoption in accordance with the Planning Act; AND THAT: the Clerk be directed to forward the adopted New Official Plan, along with all required supporting documentation and records of public consultation, to the County of Dufferin for final approval.